Administrative Assistant

Location

Brookfield Chicago - 350 N Orleans Street, Suite 300

Business

At Brookfield Properties, we believe retail should be anything but typical. It's why we're integrating shopping, dining, entertainment, and more to reimagine retail experiences everywhere. Because for us, retail isn't just about managing properties or redeveloping malls. It's about creating inspiring spaces that draw consumers in. It's about helping our tenants build their brand in a big way. It's about contributing to our communities. And, more than anything, it's about bringing people together.

If you're ready to be a part of our team, we encourage you to apply.

Job Description

Brookfield Properties has an immediate need for an Administrative Assistant - Leasing at LOCATION.

This position serves as a coordinator by providing administrative support and facilitating overall communication for the Leasing team. Performs standard and confidential secretarial duties requiring fundamental experience, skill and knowledge of organization policies and practices. Responsible for the creation of communication and/or presentation pieces, either through formal direction from management or individual initiative. Provides traditional administrative reports in the areas of word processing, travel arrangements, meeting schedules. Receives moderate supervision; maintains good communication and organizational skills; exhibits accuracy when working with details. Maintains proper liaison between department heads, managers, employees and retailers.

Overall, we seek qualities that display our company's core values which are Act with Integrity, Take Initiative, Build Mutual Trust, and Win Together.

Responsibilities

• Compiles and maintains site and marketing materials along with tenant information in team's shared drive directory ensuring that materials are continually updated

• Prepares lease proposals using Salesforce in a timely and accurate manner

• Obtains current marketing packages for all centers with leasing opportunities; maintains a stock of such materials and forwards packages to prospects and tenants as requested

• Obtains various lease exhibits in a timely manner as requested from a variety of sources both within and outside of organization

• Updates and distributes Leasing Activity and related Reports (i.e. monthly sales reports, pipeline reports and rent rolls)

• Assists in daily business activity of Leasing team, which includes general office work, answering phones, and word processing, preparing expense reports and sorting and distributing mail.

• Coordinates the efficient operation of the department by maintaining general and confidential files, ordering supplies, maintaining manuals and performing all other relevant duties

• Coordinates and completes necessary business reports

• Researches, prepares and edits reports and presentations

• Orders office supplies, schedules and coordinates meetings and conference calls, appointments and travel

• Other duties as assigned

Qualifications

• High School Diploma or GED required

• 2 years of experience in an administrative support role or related experience in commercial real estate

• Proficiency in Microsoft Word and Excel as well as email

• Strong understanding of Salesforce, Adobe and Photoshop preferred

• Highly organized and detail oriented

• Excellent business writing, business math and verbal communication skills

We are proud to create a diverse environment and are proud to be an equal opportunity employer. We are grateful for your interest in this position, however, only candidates selected for pre-screening will be contacted.

BPR

At Brookfield Properties, our success starts with our people. People like you. We develop, operate, and manage more than 800 properties and 350 million square feet of real estate across the globe. It's a feat that wouldn't be possible without our team, a diverse group of creative visionaries and innovative experts who are relentless in pursuit of one goal: to ensure our buildings don't simply meet the needs of our tenants, residents, and communities - but exceed them, every day.