Administrative Assistant I - Upward Bound Math/Science

Administrative Assistant I - Upward Bound Math/Science

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S05291P

Position Title Administrative Assistant I - Upward Bound Math/Science

Department Precollege Program

Location Arlington

Job Family Administrative Support

Position Status Full-time

Work Hours Standard

Work Schedule

Monday-Friday; 8:00am-5:00pm.

Open to External and Internal

Salary Salary is commensurate based on qualifications and relevant experience up to $38,000.

Duration Funding expected to continue

Pay Basis Monthly

Benefits Eligible Yes

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

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University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at ~~~ . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

The Administrative Assistant is responsible for a variety of administrative duties requiring the exercise of independent judgment, initiative and ability to make decisions relative to office operations.

Essential Duties and Responsibilities

• Assist the Program Director with budgetary and accounting responsibilities for multiple grant funded programs including tracking and maintaining budgets for all programs.

• Assist as needed in reconciling the Statement of Accounts for all programs.

• Assist in preparing new budgets to be submitted to the Department of Education and other funding sources.

• Assist in obtaining data and statistics for use in the writing of grant proposals or Annual Reports.

• Assist the Director in updating and keeping current the programs' policies and handbooks.

• Prepare and maintain Personnel Action Forms for employees. Process payroll as needed.

• Process, maintain and submit the monthly Vacation/Sick Leave Reports.

• Assist with purchases for programs and staff as needed and make recommendations that will enhance the operation of the office and programs.

• Reconcile credit card purchases for the Director on a monthly basis.

• Assist with any and all audits by The Department of Education, The University of Texas at Arlington, or other agencies.

• Assist in the planning and implementation of summer residential programs including reports for the Summer Food Service Program.

• Assist with advertising, interviewing and training of employees as needed.

• Assist in supervising clerical staff and implementing new office procedures for office staff.

• Assist with staff travel paperwork as needed.

• Record and distribute minutes at the Staff Meetings.

• Submit inventory reports and purchase requisitions as required by The University of Texas at Arlington.

• Request keys for the staff as needed and maintain annual key reports.

• Obtain insurance for the summer programs.

• Performs other duties as assigned.

Minimum Qualifications

• High school diploma or equivalent with five (5) years of increasingly responsible administrative, secretarial or clerical experience.

Preferred Qualifications

• Associate's or Bachelor's degree with one (1) year of upper-level secretarial experience.

• One (1) year of supervisory experience.

• Professional or personal experience in overcoming barriers similar to those confronting project participants.

Knowledge, Skills and Abilities

• Ability to maintain confidentiality.

• Possess knowledge of computers, accounting procedures, excellent oral and written communication skills, organizational skills and interpersonal skills.

• MS office suite.

Other Requirements

Working Conditions

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to ~~~ or email ~~~ .

Posting Detail Information

Number of Vacancies 1

Open Until Filled

Minimum Number of References Required 3

Maximum Number of References Accepted 3

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

1. *What is the highest level of education attained?

2. GED

3. High School Diploma

4. Associate's Degree

5. Bachelor's Degree

6. Master's Degree

7. PhD or equivalent

8. *How many years of experience do you have in an administrative, secretarial or clerical role?

9. None/less than 3 years

10. 3 to 4 years

11. 5 to 6 years

12. 7 years or more

13. *What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?

14. No skills/Basic

15. Intermediate

16. Advanced

17. Proficient

Documents Needed To Apply

Required Documents

1. Resume or CV

2. Cover/Interest Letter

Optional Documents