Robert Half • Pasadena, CA 91116
Job #2690228411
Description We are seeking an Administrative Assistant to join our team in Pasadena, California. This role involves providing primary administrative support for a Trust and Estate Attorney, managing calendar and appointments, communications, and performing front office tasks. The Administrative Assistant will also be responsible for responding to and forwarding phone calls and emails, recording fee agreements, and providing light support to the trust administrator and paralegals.
Provide primary administrative support for Trust and Estate Attorney
Manage the calendar, appointments, and communications
Perform front office tasks to support the entire team
Greet clients and manage project updates
Answer, screen, and forward phone calls and emails in a professional manner
Record fee agreements using appropriate software
Provide light support, such as scanning mail, for one trust administrator and two trust paralegals
Utilize software like Microsoft Excel, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word for various administrative tasks
Handle responsibilities related to mail distribution and email communications
Manage schedule and booking appointments, confirming appointments as necessary. Requirements - Minimum of 3 years of experience as an Administrative Assistant or similar role
Proficient in Microsoft Office Suite, including Excel, Outlook, PowerPoint, and Word
Ability to manage and schedule appointments effectively
Skills in managing calendars and booking appointments
Experience with confirming appointments and distributing incoming mail
Excellent customer service skills and experience answering inbound calls
Ability to handle both inbound and outbound calls professionally
Proficiency in data entry and email correspondence
Excellent written and verbal communication skills
Ability to handle email communications efficiently and professionally
High level of organization and attention to detail
Ability to multitask and prioritize in a fast-paced environment.
Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.
Robert Half works to put you in the best position to succeed. We provide access to top jobs, competitive compensation and benefits, and free online training. Stay on top of every opportunity - whenever you choose - even on the go. Download the Robert Half app (~~~) and get 1-tap apply, notifications of AI-matched jobs, and much more.
All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.
© 2024 Robert Half. Robert Half is not a law firm and does not provide legal representation. Robert Half project lawyers do not constitute a law firm among themselves. An Equal Opportunity Employer. M/F/Disability/Veterans. By clicking "Apply Now," you're agreeing to Robert Half's Terms of Use (https:///~~~/us/en/terms) .
Robert Half • South El Monte, CA 91733 • Yesterday
Robert Half • Los Angeles, CA 90006 • Yesterday
Robert Half • Los Angeles, CA 90006 • Yesterday
Robert Half • City Of Industry, CA 91715 • 3 Days Ago
Dks Steerl Door & Frame Systems Inc. • Los Angeles, CA 90040 • 6 Days Ago
Confidential • Van Nuys, CA 91406 • May 6
Ilove School Inc. • Buena Park, CA 90620 • 6 Days Ago
Pathway Financial & Insurance Agency, Inc. • Tarzana, CA 91356 • May 13