Legal Secretary

Description

We are hiring an IP Legal Secretary for one of our law firm clients for their downtown DC office. The ideal candidate will have patent prosecution and patent litigation experience.

Responsibilities

• Successfully completes a heavy docket of filing and administrative deadlines, including handling last minute filings and requests from clients, attorneys, or firm administration.

• Actively participates in risk management related to detailed independent docketing of due dates and client or attorney requested by dates, careful review of client instructions, accurate preparation of documents, file maintenance/handling procedures, timeliness/responsiveness, and overall quality of service.

• Strictly adheres to established policies and procedures to meet expectations of firm administration, clients, and attorneys; identifies and applies special client instructions and attorney preferences related to workflows, document preparation, and billing.

• Prepares U.S. Patent and Trademark Office ("USPTO") documents in "signature ready order" and files electronically or in hard copy, beginning with the new application through to the issue of the patent and related to utility, design, and plant applications, including U.S. national phase, non-provisional, provisional, divisional, continuation, continuation-in-part, reexamination, and reissued applications.

• Prepares on-demand and monthly client debit notes in "client ready order".

• Researches and resolves client billing inquiries and PTO deposit account or credit card charges and refunds. Assists with implementation of alternate fee arrangements and determination of special client billing procedures.

• Maintains up-to-date knowledge of the Rules of Practice in relation to Intellectual Property both domestically and internationally.

• Prepares client, agent, and vendor correspondence in "signature ready order" and corresponds directly with clients under attorney guidance.

• Receives and screens telephone calls in a manner consistent with office policy and attorney preference.

• Opens, sorts and distributes mail in compliance with office policy and procedure and in accordance with attorney preference.

• Coordinates the scheduling of conferences, meetings, appointments and preparation of materials.

• Coordinates maintenance of calendar meetings and upcoming events.

• Coordinates business trips including the making of travel arrangements by securing air, hotel and car reservations.

• Provides overall proactive, professional and detailed service to both internal and external contacts.

For immediate and confidential consideration, please submit resumes directly to Vice President of Permanent Placement, Anne-Laure McGrory at anne-laure [dot] mcgrory [at] roberthalf [dot] [com].

Requirements

• Ability to prepare accurate documents that meet USPTO filing requirements related to all areas of patent prosecution from filing the application to payment of the issue fee.

• Ability to independently identify docketing dates based on USPTO correspondence, client instructions, and other documents supplied by the client or foreign agents.

• Efficient, accurate and skilled use of USPTO and other patent and trademark resources including PAIR, EPAS, EFS-Web, Advanced Patent/Assignment Database Searching WIPO, ESPACENET, Foreign Country Patent and Trademark Office websites (e.g. JPO), etc.

Robert Half is the world's first and largest specialized talent solutions firm that connects highly qualified job seekers to opportunities at great companies. We offer contract, temporary and permanent placement solutions for finance and accounting, technology, marketing and creative, legal, and administrative and customer support roles.

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All applicants applying for U.S. job openings must be legally authorized to work in the United States. Benefits are available to contract/temporary professionals, including medical, vision, dental, and life and disability insurance. Hired contract/temporary professionals are also eligible to enroll in our company 401(k) plan. Visit ~~~ for more information.

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