MavTemp Administrative Assistant - Temp Pool - (S04873P)

MavTemp Administrative Assistant - Temp Pool - (S04873P)

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Please see Special Instructions for more details.

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Posting Details

Position Information

Posting Number S04873P

Position Title MavTemp Administrative Assistant - Temp Pool - (S04873P)

Department Talent, Culture, & Engagement

Location Arlington

Job Family Administrative Support

Position Status Temporary

Work Hours Standard

Work Schedule

Monday - Friday (depending on assignment)

Open to External and Internal

Salary $21.00 an hour.

Duration Job terminates

Pay Basis Bi-weekly

Benefits Eligible No

Benefits at UTA

We are proud to offer a comprehensive benefits package to all our employees at the University.

To help you understand the full value of these benefits, we have created a tool that calculates the total worth of your compensation package. This tool takes into account all of the benefits that you are eligible for, including health insurance, retirement plans, and paid time off. To access this tool and learn more about the total value of your benefits, please click on the following link:

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University Information

The University of Texas at Arlington is located in the heart of the Dallas-Fort Worth-Arlington metroplex, a vibrant and diverse metropolitan area that is home to over 7 million people, one of the fastest-growing tech economies in the United States, and a wide array of arts, entertainment, and cultural activities. UTA is a comprehensive teaching, research, and public service institution dedicated to the advancement of knowledge through scholarship and creative work. The University is committed to providing access and ensuring student success, and to a culture of innovation, entrepreneurship, and commercialization of discoveries by our community of scholars. With an enrollment of more than 40,000 students, UTA is the second largest in the University of Texas System. As a result of its combination of rigorous academics and innovative research, UTA is designated as a Carnegie R-1 "Very High Research Activity" institution. UTA ranks No. 4 nationally in Military Times' annual "Best for Vets: Colleges" list and is among the top 30 performers nationwide for promoting social mobility of its graduates (U.S. News & World Report, 2023). UTA is designated by the U.S. Department of Education as both a Hispanic-Serving Institution (HSI) and an Asian American and Native American Pacific Islander-Serving Institution (AANAPISI), and it has one of the top 5 most ethnically diverse undergraduate student bodies in the United States (U.S. News & World Report, 2023). Its approximately 270,000 alumni, including some who occupy leadership positions at many of the 24 Fortune 500 companies headquartered in North Texas, contribute to UTA's $22.2 billion annual economic impact on Texas.

Furthermore, UTA is poised to experience widespread growth in the near future. The university recently launched the first phase of its RISE 100 initiative aimed at recruiting 100 new tenure-system faculty to amplify research standing and position UTA as a leader in key scholarly areas; more details are available at ~~~ . The successful candidate for this position will have the opportunity to join UTA during an exciting period of growth and contribute as the university broadens its impact.

Job Summary

ABOUT MAVTEMP

Are you new to the DFW area? Have you recently become unemployed? Are you looking for a change? Have you considered temporary employment?

Working for MavTemp provides the opportunity to gain campus experience and work in interesting and varied environments. You can showcase your talents, education, and skills while exploring campus job opportunities to potentially move into regular full-time employment. If you want to gain the experience of working for UTA then MavTemp is a great place to start!

As a unit of the Office of Talent, Culture, and Engagement, the MavTemp program provides temporary staffing services to departments across campus. While the need for specific skill sets varies depending on the assignment needed at a given time, MavTemp seeks to maintain a diverse pool of candidates who possess a variety of different types of knowledge, skills, and experience.

JOB SUMMARY

The MavTemp Administrative Assistant will provide support to a department's routine business or academic activities. The position will be responsible for a variety of administrative duties in order to provide support to our managers and employees, assisting in daily office needs and performing a wide variety of general administrative activities.

This assignment is temporary/casual and may not exceed 3 months. This is not a benefits eligible position.

Essential Duties and Responsibilities

• Provide administrative support and clerical duties including reception, travel, expenses, reimbursements, inventory functions, basic calculations, data entry, maintaining file systems, accessing databases and systems, collecting, and compiling records, and a variety of other administrative duties as needed.

• Scheduling meetings, taking meeting minutes, and maintaining calendars, checking, and answering emails

• Assisting with record keeping, timekeeping, writing correspondence and form letters

• Answering telephone calls, routes calls and visitors, makes appointments, and answers routine questions from students, faculty, staff, and administration inside and outside of the department or business unit.

• Perform other duties assigned

Minimum Qualifications

• High School Diploma and three (3) years of experience providing secretarial, clerical, or administrative support or equivalent work experience.

• Experience using Microsoft Office (Word, Excel, Outlook, PowerPoint, etc.) and PDF

• Professional and personal experience working in a diverse office or work setting.

• Experience and proficiency using personal computers and standard office equipment.

Preferred Qualifications

• Five (5) years of administrative, secretarial, and clerical experience

• Prior administrative experience at UTA and familiarity with UTA systems and processes

• Bachelor's Degree

Knowledge, skills and abilities:

• Independent judgement, initiative, and ability to make decisions relative to office operations.

• Sound judgment, tact, diplomacy, and discretion required in all matters.

• Advanced knowledge of business processes and systems.

• Excellent interpersonal skills and customer service.

Knowledge, Skills and Abilities

Other Requirements

Working Conditions

Work in standard office conditions. Repetitive use of a keyboard at a workstation. Light work occasionally exerts force to move objects.

Special Conditions for Eligibility

CBC Requirement

It is the policy of The University of Texas at Arlington to conduct a criminal background check on any applicant who is under final consideration for employment with the University.

EEO Statement

It is the policy of The University of Texas at Arlington (UTA or The University) to provide an educational and working environment that provides equal opportunity to all members of the University community. In accordance with federal and state law, the University prohibits unlawful discrimination, including harassment, on the basis of race, color, national origin, religion, age, sex, sexual orientation, pregnancy, disability, genetic information, and/or veteran status. The University also prohibits discrimination on the basis of gender identity, and gender expression. Retaliation against persons who oppose a discriminatory practice, file a charge of discrimination, or testify for, assist in, or participate in an investigative proceeding relating to discrimination is prohibited. Constitutionally-protected expression will not be considered discrimination or harassment under this policy. It is the responsibility of all departments, employees, and students to ensure the University's compliance with this policy.

ADA Accommodations

The University of Texas at Arlington is committed to providing reasonable accommodation to individuals with disabilities. If you require reasonable accommodation in completing this application, interviewing or otherwise participating in the employee selection process, please direct your inquiries to ~~~ or email ~~~ .

Posting Detail Information

Number of Vacancies 20

Open Until Filled

Minimum Number of References Required 3

Maximum Number of References Accepted

Special Instructions to Applicants

Applicants must include in their online resume the following information: 1) Employment history: name of company, period employed (from month/year to month/year), job title, summary of job duties and 2) Education: school name, degree type, and major.

Requirement Questions

Required fields are indicated with an asterisk (*).

1. How many years of experience do you have in administrative support and/or program coordination?

2. None/less than 2 years

3. 2 to 3 years

4. 4 to 5 years

5. 6 years or more

6. What is your skill level using Microsoft Office Suite (Word, Excel, PowerPoint, Outlook, etc)?

7. No skills/Basic

8. Intermediate

9. Advanced

10. Proficient

Documents Needed To Apply

Required Documents

1. Resume or CV

Optional Documents

1. Cover/Interest Letter