• Senior Legal Administrative Assistant

    Bank of America Washington, DC 20080

    Job #2096155958

  • Senior Legal Administrative Assistant

    Washington, District of Columbia

    Job Description:

    JOB DESCRIPTION:

    • Arrange and schedule business meetings, travel arrangements and prepare itineraries

    • Provide back-up administrative support and assist with work overload

    • Act as a receipt custodian for expense bills and complete expense reports for the assigned team

    • Answer phone lines, which may entail taking accurate messages and handling calls with appropriate judgment

    • Manage sensitive and/or confidential documents and information

    • Order supplies, serve as an access control representative (ACR) and help to manage access requests

    • Prepare documents/presentations, edit, proof and compile information for various monthly reports

    • Analyze data for accuracy

    • Prioritize and manage multiple projects simultaneously

    • Act with a true sense of urgency and personal responsibility for results

    • Comfortable with process and process change

    • May assist with any ad-hoc projects for the teams and wider Legal Department as directed by the Business Support Manager or broader team

    DESIRED SKILLS:

    • Solid organizational and prioritization skills

    • Effective written and verbal communication skills

    • Strong proof reading, grammatical and editing skills

    • Strong comprehension and listening skills

    • Displays ingenuity in anticipating and meeting unexpected situations

    • Domestic travel arrangement experience

    • Proficiency in calendar management for multiple leaders

    • Maximizes use of all resources

    • Proactively stays current on a variety of software programs while striving to advance or develop skills

    • Sound judgment

    • Comfortable with fast paced environment and working in a team setting locally and remotely

    • Experience working in corporate legal or law firm

    REQUIRED SKILLS AND ABILITIES:

    • Ability to work independently and effectively prioritize multiple tasks from up to 9 attorneys and/or paralegals, balancing quality and productivity

    • Strong interpersonal skills and ability to interact with various leaders including senior executives and business partners

    • Strong analytical and problem solving skills

    • Superior accuracy/attention to detail

    • Intermediate to Advanced knowledge of Zoom, WebEx and Skype

    • Minimum of 5 years as an Administrative Assistant

    • Minimum educational requirement of high school diploma. College Degree or Business School Certification is preferred

    Job Band:

    H7

    Shift:

    1st shift (United States of America)

    Hours Per Week:

    40

    Weekly Schedule:

    Referral Bonus Amount:

    0

    Job Description:

    JOB DESCRIPTION:

    • Arrange and schedule business meetings, travel arrangements and prepare itineraries

    • Provide back-up administrative support and assist with work overload

    • Act as a receipt custodian for expense bills and complete expense reports for the assigned team

    • Answer phone lines, which may entail taking accurate messages and handling calls with appropriate judgment

    • Manage sensitive and/or confidential documents and information

    • Order supplies, serve as an access control representative (ACR) and help to manage access requests

    • Prepare documents/presentations, edit, proof and compile information for various monthly reports

    • Analyze data for accuracy

    • Prioritize and manage multiple projects simultaneously

    • Act with a true sense of urgency and personal responsibility for results

    • Comfortable with process and process change

    • May assist with any ad-hoc projects for the teams and wider Legal Department as directed by the Business Support Manager or broader team

    DESIRED SKILLS:

    • Solid organizational and prioritization skills

    • Effective written and verbal communication skills

    • Strong proof reading, grammatical and editing skills

    • Strong comprehension and listening skills

    • Displays ingenuity in anticipating and meeting unexpected situations

    • Domestic travel arrangement experience

    • Proficiency in calendar management for multiple leaders

    • Maximizes use of all resources

    • Proactively stays current on a variety of software programs while striving to advance or develop skills

    • Sound judgment

    • Comfortable with fast paced environment and working in a team setting locally and remotely

    • Experience working in corporate legal or law firm

    REQUIRED SKILLS AND ABILITIES:

    • Ability to work independently and effectively prioritize multiple tasks from up to 9 attorneys and/or paralegals, balancing quality and productivity

    • Strong interpersonal skills and ability to interact with various leaders including senior executives and business partners

    • Strong analytical and problem solving skills

    • Superior accuracy/attention to detail

    • Intermediate to Advanced knowledge of Zoom, WebEx and Skype

    • Minimum of 5 years as an Administrative Assistant

    • Minimum educational requirement of high school diploma. College Degree or Business School Certification is preferred

    Shift:

    1st shift (United States of America)

    Hours Per Week:

    40

    Learn more about this role

    Full time

    JR-22025336

    Band: H7

    Manages People: No

    Travel: No

    Manager:

    Talent Acquisition Contact:

    Jana Murdocca [C]

    Referral Bonus:

    0

    Bank of America and its affiliates consider for employment and hire qualified candidates without regard to race, religious creed, religion, color, sex, sexual orientation, genetic information, gender, gender identity, gender expression, age, national origin, ancestry, citizenship, protected veteran or disability status or any factor prohibited by law, and as such affirms in policy and practice to support and promote the concept of equal employment opportunity and affirmative action, in accordance with all applicable federal, state, provincial and municipal laws. The company also prohibits discrimination on other bases such as medical condition, marital status or any other factor that is irrelevant to the performance of our teammates.

    To view the "EEO is the Law" poster, CLICK HERE (~~~) .

    To view the "EEO is the Law" Supplement, CLICK HERE (~~~) .

    Bank of America aims to create a workplace free from the dangers and resulting consequences of illegal and illicit drug use and alcohol abuse. Our Drug-Free Workplace and Alcohol Policy ("Policy") establishes requirements to prevent the presence or use of illegal or illicit drugs or unauthorized alcohol on Bank of America premises and to provide a safe work environment.

    To view Bank of America's Drug-free workplace and alcohol policy, CLICK HERE .